Abstracts Submissions

SEND YOUR FREE COMMUNICATION OR CASE REPORT

The Southern European Veterinary Conference-SEVC 2019 invites veterinarians to submit abstracts either as FREE COMMUNICATIONS relating to clinical research, both prospective and retrospective, or CASE REPORTS that present new or alternative information of interest to a small animal or exotic animal clinicians. All accepted abstracts must be presented in poster format during the Congress. Original work only will be accepted.

 

The process of reception and selection of abstracts has finished.

AUTHORS CAN CHECK THE STATUS OF THEIR ABSTRACT HERE -->

 

 

Guidelines to submit your abstract


1.GUIDELINES. HOW TO SUBMIT AN ABSTRACT

1. HOW TO SUBMIT A FREE COMMUNICATION OR CASE REPORT
(Deadline 16th MAY 2019) -

SUBMIT AN ABSTRACT: PLEASE CLICK HERE

PERSONAL DETAILS
The first step to submit an abstract is the registration of the contact author. All personal details of the main author must be included in the Author Registration Form. Work can be presented with multiple authors, however, only one person can be registered as the main author for presentation and contractual purposes.

SUMMARY
Once the contact author is registered, the second step is to submit an abstract(s), login and password will be requested. After you have submitted your abstract, you will be able to make amendments yourself until May 16th by logging into your account. After that date, no more changes will be accepted because the evaluation process will have begun.


Resume Characteristics

  • The summary, the poster and the poster presentation of the work will only be accepted in English or Spanish.
  • The presentation summary must be received by the 16th MAY 2019.
  • Summaries are to be submitted using the form available here
  • 1200 words maximum, including the bibliography.
  • A small resume of your work will be requested - 250 words maximum (These 250 words are in addition to the 1200 word maximum mentioned above). The authors must indicate if the SEVC can only publish the 250-word resume or the 250-word resume together with the abstract if the abstract is accepted.
  • Summaries should adequately describe the objectives and results of the work in order to evaluate quality and originality.
  • Authors must not mention the name of their institution (Clinical/University/Company)in the summary. If it is mentioned, the abstract will be automatically rejected.
  • Summaries previously published in other journals or conferences will be automatically rejected
  • Include the following sections:

Free Communication:
1. 250 word resume
2. Objectives of the study
3. Material and Methods: with a description of procedures, including a statistical study
4. Results: with the main results of the study
5. Discussion and Conclusions
6. Bibliography *

Case Report:
1. 250 word resume
2. Introduction
3. Clinical Case Description
4. Discussion and Conclusion
5. Bibliography*

The main author will receive an automatic confirmation that the communication has been received from the secretary with an assignment code which identifies the corresponding author's essay and is to be used when making any inquiries.


* BIBLIOGRAPHY FORMATS

Any statement that is made in the article and that does not reveal the results in itself, must be accompanied by a corresponding bibliographic quote. These references must be placed in order of appearance at the end of the article(not alphabetically) and be given a consecutive number according to their order of appearance. A superscript number referencing the bibliographic quote must be included in the main text.

Examples of references
Magazines:
Always name all authors if fewer than six. If more, name the first three then add "et al".
4. De Risi L, Thomas WB, Sharp NJH: Degenerative lumbosacral stenosis. Vet Clin North Am Small Anim Pract 2000; 30 (1): 111-132.
Books:
12. Prata RG: Cauda equina syndrome. En Slatter DH (ed): Textbook of Small Animal Surgery, Philadelphia, WB Saunders, 1993; 1094-1104.

PHOTOGRAPHS and GRAPHICS
Only one graphic or digital photographic representation of the work will be accepted.
Note: Digital Photographs should be presented preferably in JPG, PNG or pdf format.

NOTE
Summaries and therefore corrections will not be accepted in the following cases:

  • If they are received after the 16th MAY 2019
  • If it is stated that the results are to be discussed, but the discussions are not included in the poster
  • If they are not received using the official template format
  • If they have not been drafted using the established format
  • If they are sent via the postal service
  • If it has been previously published in other journals or conferences

2. EVALUATION AND ACCEPTANCE OF THE WORK

Once the summaries have been received, they will be evaluated by members of the AVEPA Scientific Committee or other expert evaluators using only the assignment code of the essay; never with the name and personal details of the author.
Once the summaries have been evaluated, the authors will be informed as to whether or not their essay has been accepted within 8 weeks after the acceptance deadline. In some cases, or when considered necessary, authors will be asked to make modifications or corrections to some aspects of their poster. This means that the newly revised poster will have to be resubmitted, with new deadlines to be specified to each author. Summaries received after this new date will not be included in the congress programme.


3. REGISTRATION FOR THE SEVC CONFERENCE

Once an essay has been accepted its main author can and indeed must register for the SEVC - AVEPA National Congress before the 20th September 2019. Anyone whose open topic presentation has been accepted and who have not registered by the above-mentioned date will lose the option to present their work in any format whatsoever.
The main author presenting an open topic presentation at the SEVC - AVEPA National Congress will have a special inscription rate, ONLY and IF the poster has been accepted.


4. GUIDELINES FOR POSTER PRESENTATION DURING THE CONFERENCE

Free Communication and Case Report studies accepted must be presented in POSTER FORMAT during the conference and will be exhibited throughout the congress, from 7-9 NOVEMBER, 2019 at the conference Venue.

DISPLAY OF POSTERS

  • The presentation of posters must be made in accordance with the established terms and conditions.
  • The display date for posters is the 7 November, 2019 from 2:00pm until 7:30pm.
  • The space available for each poster is 90cm wide by 130-150cm high. We request that no posters occupy the entire space. The display panels will be identified with the assignment code used throughout to identify the essay. We advise that the poster be legible from a distance of two metres and that it does not contain an excess of information (text) which may hamper reading. We recommend preparing (A4) photocopies of the Poster to distribute to the audience.
  • We recommend to print the POSTER on paper, not on fabric.
  • There will be material available for the hanging of posters at the Poster AREA.
  • It remains the responsibility of the Author to ensure the correct placement of the poster on the assigned display panel. Both the poster number and the panel number will be clearly indicated.

PRESENTATION OF THE POSTER
The main author of the essay must be present in front of the poster on 8 November (Time: 19:00 to 20:00). We recommended making A4 copies of the poster to be available for distribution to interested parties and to the evaluators.
The presentation of the poster in person by the author is a mandatory requirement. If a poster is not presented in person at the SEVC 2019, no free communications from the author will be accepted for the following two conferences.

TAKING DOWN OF THE POSTER
Posters are to be taken down on 9 November, from 6:30pm to 8:00pm onwards. Posters that have not been removed by 8pm will be presumed abandoned and the SEVC organization will not be held responsible for returning them to the authors.

 


5. AWARDS FOR BEST FREE COMMUNICATION, BEST CASE REPORT AND RECENT GRADUATE PRESENTATION

Posters will be awarded prizes in three categories:

  • Best Free Communication (Open Topic);
  • Best Case Report; and
  • Best Recent Graduate Presentation (first author must not be older than 29).

The Scientific Committee will evaluate entries for:

  • Topic originality;
  • Practical application; and
  • Scientific precision.

A jury will then evaluate the three highest scoring posters in the three categories and choose a winner in each category.
Three well-known veterinarians will be invited by the AVEPA Scientific Committee to form the jury, which will be changed each year. Free Communications coordinators will not be jurors.
The Scientific Committee reserves the right to declare any category void or to award additional prizes.
Winners will receive a cheque for €500 and a certificate. All winners will be notified before the Conference.

AWARD CEREMONY
The AVEPA–SEVC Scientific Committee will award the prizes at the AVEPA-SEVC conference (To be defined). We encourage authors to be present during the event or to send a person to represent them.


6. PUBLICATION OF THE WORK

All work accepted and entered for competition will be included in the SEVC Proceedings available to all congress attendees.
The Scientific Committee reserves the right to publish presentations in the official AVEPA magazine, “Clínica Veterinaria de Pequeños Animales" or on the AVEPA Website, after their presentation at the Congress.
The coordinator of the AVEPA magazine, Clinica Veterinaria de Pequeños Animales, will select some abstracts accepted by the SEVC for publication. The coordinator may request that authors, if they wish, expand the content of their abstract before it is reviewed and published.


7. IMPORTANT DATES TO REMEMBER

IMPORTANT DATES
Last day for submission of Free Communications / Case Reports 16 May, 2019
Confirmation of acceptance or rejection of the presentation 14 July, 2019
Deadline for one author to register for the Congress 20 September, 2019
Dates posters will be displayed 7 November, 2019;
2:00pm to 7:30pm
Awards ceremony To be confirmed
Poster presentations 8 November, 2019
7:00pm to 8:00pm
Date posters will be taken down 9 November, 2019
from 6:30pm to 8:00pm